Section 3C: Controlling Which Meetings Get Recorded

Last updated: April 25, 2026

Content Type: FAQ

3.7 Does Lightfield record all my calendar events?

No — Lightfield is selective by default.

Recorded by default

  • External meetings (at least one attendee from outside your company)

  • Meetings on Zoom, Google Meet, or Teams

  • Meetings where you are an organizer or invitee

Not recorded by default

  • Internal meetings (all attendees share your domain)

  • Meetings on unsupported platforms

  • Meetings where all attendees are from a Do Not Track domain

  • Calendar blocks, reminders, or events without a video conferencing link

To customize: Change auto-recording behavior in Settings → Account → Recording, and manage excluded domains in Settings → Mail and Calendar → Do Not Track.

3.8 How do I control which meetings get transcribed?

At the workspace level (admins)

  • Enable or disable recording in Settings → Workspace → Recording

  • Customize the recorder's display name and profile image — useful for compliance contexts where you want to show a legal disclaimer

At the user level

  • Enable or disable personal recording in Settings → Account → Recording

  • Choose between auto-recording all external meetings or manually inviting the bot to each call

On a per-meeting basis When the notetaker appears in the waiting room, admit or deny it. Denying prevents recording for that specific meeting. You can upload notes afterward (see 3.2).

For compliance-sensitive calls

  • Display a legal disclaimer as the notetaker's profile image (Settings → Workspace → Meetings)

  • Inform participants at the start of the call that it will be recorded

  • If they decline, dismiss the bot from the waiting room

This approach is used by Lightfield customers in financial services and insurance.